Interfund Accounting

Fund accounting can be a daunting challenge for not-for-profit organizations — transferring balances across accounts is error-prone, and staff can spend too much time juggling manual entry and reconciliation processes. Microsoft Dynamics Great Plains offers Interfund Accounting functionality within Microsoft Dynamics Great Plains InterCompany, ensuring easy management of interfund transfers and the assurance that account balances stay accurate and up-to-date.

• Get started fast with easy, one-time setup of transfer defaults. Integration across your financial system and automated processes minimize the need for accounting staff to track all related accounts. 

• Efficiently transfer funds across accounts, divisions, and companies without the stress of manual entry and reconciliation processes.

• Eliminate worry about missing transactions or posting errors with automatic transaction analysis that confirms fund accounts are balanced. If unbalanced fund entries are found, Interfund Management makes the necessary adjustments that ensure funds have been reconciled.

• Seamlessly integrate with Microsoft Dynamics Great Plains General Ledger to ensure your financial information and processes work in concert and provide you with a complete view of your business.

Encumbrance Management

Keep your focus on utilizing budgets effectively, rather than on tracking expenses and worrying whether you’ve exceeded limits. With Microsoft Dynamics Great Plains Encumbrance Management, non profit organizations can proactively manage and adhere to budgets, streamline period-end reporting processes, and monitor encumbrances from any point in time. Proactively manage your budget Encumbrance Management provides checks and controls that ensure budgets stay within specified limits.

• Instantly alert users if budget limits have been exceeded when purchase order line items are entered. • Ensure funds are correctly allocated by reserving encumbrances when purchase orders are first entered.

• Modify controls by entering tolerance levels for a specified amount over the budget. • Prevent mishandling of funds by requiring a password to approve encumbrances that exceed the budget limit.

• Save time and effort by conducting mass encumbrance approvals. Improve inquiry and reporting efficiencies Seamless integration with Microsoft Dynamics Great Plains Purchase Order Processing makes it easy to search for and analyze critical budget information.

• Track encumbrances on an annual, period, or year-to-date level, with the assurance that budget status information is accurate and up to date.

• Easily view summary or detailed information for specific encumbrances or across a range of accounts.

• Simplify period and year-end reporting processes with the ability to query current or historical encumbrances.

• Gain an accurate view of encumbrances from any point in time. Track outstanding encumbrances, view a historical snapshot, and view and print reports from a day, a week, or a year past.

Commitments

Track online purchase requisitions as commitments with Microsoft Dynamics Great Plains Requisition Management. Web-based capabilities give you the flexibility you need to tighten budget controls without halting purchase order processes.

• Provide users who generate and authorize online requisitions with automatic alerts when requisitions exceed budget tolerance levels.

• Reduce processing time between submission and approval of online requisitions that fall within tolerance levels. • Streamline transfer of outstanding online requisitions into a commitment budget.

• Automate the process of adding committed purchases to any of your financial reports.

Grant Management

Accurately track grant costs, remain accountable to your sponsors, and meet specific guidelines and regulations. Microsoft Dynamics Great Plains Grant Management helps ensure budget integrity for every dollar spent and helps you increase your chances of future awards from new and existing sponsors. Meet the challenges of tracking and reporting grant costs Grant Management helps eliminate manual entry processes, reduces the potential for errors and ensures compliance with automated cost tracking and streamlined transaction processing.

• Reduce manual entry and reconciliation processes with automatic tracking of expenditures to specific grants and programs.

• Receive automatic warnings when you exceed budgets or when transactions are allocated outside of grant timelines.

• Streamline transaction entry and gain flexibility with multiple distribution paths for a single transaction.

• Monitor daily expenditures and specific budgetary controls with inquiry and reporting capabilities.

• Control transactions by General Ledger account, user, project, or by grant start and end dates. Manage budgets with pinpoint accuracy By enabling you to manage multiple budgets across grant life cycles, Grant Management helps prevent overspending and frees your organization to focus on the strategic decisions that ensure successful project outcomes.

• Work with flexible capabilities that let you assign multiple projects to a grant or multiple grants to a project.

• Accurately track costs for the entire life cycle of a grant with centralized, easily accessible information.

• Validate transactions against budgets on a period-by-period, grant-to-date, or grant life basis. • Know your budget status at all times with automatic updating of grants and projects at the time of transaction entry.

• Improve transaction control and decision making with access to online, real-time cost accounting information for managing grants in summary or detail format. Stay accountable to your sponsors The detail and frequency of sponsor-requested reports can tax the resources of any not-for-profit organization. Grant Management delivers the information you need to assure sponsors you are putting funds to the best possible use and complying with regulations.

• Deliver up-to-date grant status information with variance reports that span multiple fiscal periods.

• Choose from standard reports or create specialized reports that summarize information based on grant inception date or ending date.

• Keep summary or detailed grant ID information at your fingertips with fast, easy inquiries.

• Address market-specific budgetary control requirements with advanced reporting capabilities.